SAP HELP R/3 4.70 extracts: CA-DMS

 Original Application File of a Document Info Record 

Definition

Collection of related data that reports the real information about an object or product.

In the are of PDM, information that defines a product is maintained in digital files. These electronic documents make up a closed data amount that can be very different:

• File in graphic formats for 2D engineering and design drawings or assembly instructions
• Text files for load reports or specifications
• 3D models
• Pictures (scanned drawings, photos)
• Program files

You create two document info records and two original application files.

Document 1:
You enter a design drawing that was created with a CAD program for the document info record.
You compile extensive documentation in the form of a text file using a word-processing program.

Document 2:
You manage two different representative forms for one drawing. In the document info record you create the original application file in the original EDP format and a file in a pixel format based on the original application file.

Structure

The state of an original application file depends on its medium. For example, you can have the following original application files:

• Original application files that are stored on paper in a filing cabinet

You can manage these original application files with the DMS and organize how they are processed. Processing the document info record directly is not possible.

• Digital original application files

These original application files can be managed by DMS and processing process can be organized. They can also be directly processed from the DMS.

You start the chosen workstation application, such as Microsoft Word, directly from DMS in order to process it. You can also store special processing statuses in a secure area for later retrieval.

You can set the scope of each original application file for each workstation application. You can maintain more than one Content version for an original application file. Each content version can have one or more Additional files assigned to it.

Integration

The document info record contains the metadata for an original application file. They are necessary for managing and controlling processing flow of original application files.

To process digital original application files, such as text files, you must set the workstation application, for example, Microsoft Word and enter the storage data.

The following overview summarizes the data from the document info record that controls processing of original application files.

Processing Functions

The selection function is dependent on the place where the original application file is saved. The following overview lists the most important functions for processing original application files.