Creating Additional Files 
Use
Original files sometimes contain reference links to other files. For example, a text file can have the following additional files: style sheets, graphics, or spreadsheet file. These files are maintained as additional files for an original application file.
Integration
Maintenance of additional files depends on the workstation application. You set the scope of the original model during the definition of the workstation application (Setting in Customizing Document management → General data → Define workstation application). Maintenance of additional files is only possible when the indicator Additional files supported is set.
Since the additional files are logically linked to the original application file, following functions you carry out for an original application file are automatically carried out for the additional files as well.
- Storing original application files in a Secure Area
- Determining the prefix of the access path of an original application file (Setting in Customizing Document management → General data → Define data carrier → Set up mountpoints / logical drives)
Features
If you have set that the workstation application supports the maintenance of additional files the number of additional files for each original application file that you can maintain is dependent on the definition of the document type. The indicator Document storage using the Knowledge Provider influences the number of additional files in the following ways:
|
Indicator Document storage using Knowledge Provider |
Storing Original Application Files |
Number of possible additional files |
|
Set |
using Knowledge Provider in defined storage systems (Content Repository) |
Unlimited |
|
Not set |
in defined secure areas of DMS (archive, vault, SAP Database) |
Max. 99 |
Activities
- Process the document info record on the Basic data screen or on the tab page Originals.
- In the screen area Originals position the cursor in the line of the desired workstation application.
- Select
(Detail).
The Workstation application dialog box appears. Original application file where the workstation application and the storage data of original application file are maintained.
You only see the maintenance area for the additional files when at least one additional file has been maintained.
- Choose
(Show additional files) for maintaining additional files.
The dialog box is extended by the screen area Additional files.
- Enter data for the additional data.
- Workstation application
- In the DataCar. field, enter the data carrier where the additional file is stored.
You can choose the file from the file manager. - In the Original field, enter the path in the file system so that the application can access the additional file.
- Confirm the entry and save the document.