Definition of Responsibility 
Use
Defining who is responsible for a particular document usually requires the user to perform certain tasks or carry certain responsibilities. For example, engineering/design drawings are processed for different products in different offices that are also responsible for the appropriate document info records.
Integration
Entries you make regarding the person responsible are an important search criterion (main parameter) for searching for a document.
Prerequisites
In Customizing for the Document Management System, you can define design offices or laboratories by choosing General Data → Define laboratories/design offices.
Features
There are two fields for describing the employee subgroup for the document:
- User
When you create a document, the system enters your user name in this field as a default. You can overwrite this with any user name defined in your R/3 System.
The following data from the user address (System → User profile → User address) is displayed for the user:
- Next to the User field, you see the Department
- First name, last name, department, extension number
If you copy from an existing document, the user in the source document is copied to the new document as a default value.
- Laboratory/office
Next to the key, the system displays the text describing the office or laboratory.
Activities