Status History in the Status Log 

Use

Changes in status are logged by the system.

A document info record contains the following status information:

  • Current processing status. This information appears on the Basic Data screen, in the Document status field.
  • Complete status history. This information appears in the status log. The status log is a record that gives you an overview of which statuses a document has already had. A log field informs you about any changes to the status.

Prerequisites

You can only display the status history in the status log if the following conditions are met:

  • A status network is defined for the document type of the document.
  • You are in the change or display mode for the document.

Log field

In Customizing for the Document Management System, you can define for each document type which statuses require a log field entry, by choosing Control data → Define document types, then Define document status. In this case the status process is documented.

The log field can contain a short text up to 20 characters. The text is entered in a special dialog box. If the document status is defined to allow an entry to be made, the dialog box is displayed automatically after the status has been changed.

  • In Customizing for the Document Management System, you can define for each document type which statuses require a log field entry by choosing Control Data → Define document types, then Define document status.
  • There are the following types of log field entries:
    • Entries that you may enter or must enter (depending on the document type)
    • Entries that are made by the system (independently of the document type)

For example, when you archive a document, the system creates a log field entry, as well as setting the status concerned.

Features

In status log

  • you have such information as
    • Who set a status
    • Which digital signature was necessary
    • From the log field.
  • You can execute further additional function such as
    • Display user data from user that set the status
    • Display information from the set digital signature
    • Print status log

The following graphic shows that the status log offers important information in a very large status network about the process run and the current processing status.

Activities

On any tab page choose Extras → Status log. The current status is in the first line.