Displaying the Documents That a Recipient is Sent 

Use

You can use this function to check which documents a recipient should receive via recipient lists.

Prerequisites

You have allocated at least one document to the recipient in a recipient list.

The user must have the required Authorizations.

Procedure

If you want to display the documents that the recipient should receive via recipient lists, proceed as follows:

  1. Choose Recipient list → Documents of recipient from the Document distribution menu.

The Display all documents of a recipient screen appears.

  1. Choose the recipient type by displaying the possible entries for the Recipient name field.
    1. Select a type, for example, distribution lists.
    2. Choose Continue. You see a dialog box for the recipient type you selected.
    3. Enter further selection criteria or enter a name.

If your entries are correct, the Display all documents of a recipient screen appears again.

  1. If required, enter a Context.

− If you only want to display documents that the recipient is to receive via distribution lists whose use is restricted by a context, enter the context in the Context field.

− If you want to be able to display all the documents that the recipient is to receive without any restrictions, enter the special character * in the Context field.

  1. Choose Continue.

Result

You see an overview that is divided up as follows:

  • In the first part, you see the recipient data (recipient name and type) and, where appropriate, the context that you have used to limit the recipient list search.
  • In the second part, you see a list of all the documents that a recipient should be sent using recipient lists.

You also see further information, for example the distribution type and the name of the recipient list.

You can display the recipients and the documents from this overview and display or change the recipient lists.