Displaying the Distribution Log 

Use

You can use this function to give you information about the distribution process. You can check the state of the distribution for each individual part order and you can display additional information, for example, on the individual documents.

Prerequisites

The distribution was started either manually or automatically by an event from SAP Business Workflow.

The user must have the required Authorizations.

Procedure

  1. Choose Distribution → Log from the Document distribution menu.

The Start document distribution initial screen appears. This selection screen is divided into several areas where you can enter data for selecting a distribution log.

The data is grouped together according to the following criteria:

− Distribution order, for example

Initial order ID, distribution order ID, part order ID

− Document

Document number, document type, document part, version

− Recipients

Recipient name, distribution type

− Status

− General data

Name of the person who created or changed the log, date when it was created or changed, data on the check for output and receipt

  1. Enter the selection criteria.
  2. Choose Execute.

The Distribution log screen appears.

Result

List Structure

The distribution log is displayed as a list. This list is structured as follows:

  • List header that displays the description or abbreviation for all the fields in the list
  • Block of information for each Distribution Package

There is a separate block of information for each distribution order package. The following information is displayed for each line in the block:

    • Data on the distribution order package is displayed in the first line of a block (for example, package ID, recipient name, distribution type, send date, distribution point data).
    • The individual part orders in a package are listed directly below the distribution order package. For a part order, the following data is displayed for each line: Part order ID, status, document data, initial order ID, recipient data, distribution order ID, medium).

To help you digest the information at a glance, the status is displayed by a traffic lights icon (red = error, yellow = distribution process has been started, green = distribution has been successfully completed).

  • Block for all part orders that are not allocated to a distribution order package.

These part orders have not been allocated to a distribution order package.

Additional Information for Part Orders

You can display additional information on each part order under the menu entry Goto.

  • Action log

List of actions that have been performed for a part order

  • Workflow log

Status information for the distribution

  • Display SAPoffice mail

You can display the SAPoffice mail that has been sent

  • Document

Document info record, Basic data screen

  • Recipients

Address data from Central Address Management

  • Output address

Example: internet mail address

Varying the List

You can display the list in different ways by using different functions. This means that you can exclude data from the list that you do not require in the current processing situation. For example, you can choose the following functions under the menu option Settings:

  • Define column settings
  • Save and choose display variants
  • Display status of lists