Creating a New Version 

Use

You create a new document version if the following conditions apply:

  • Some of the data of the existing, original document version must be changed.
  • The processing status of the existing, original document version has to be saved and processed further.

Integration

You can define version assignment in Customizing for the Document Management System by choosing Define document types.

See: Document Version

Features

When you create a new version, the system checks the data from the source document: The following overview shows you the data can copy.

Dialog box

The following exist for the source file…

Activity

Object selection

Object links

If you

  • want to copy objects (for example material) select them and choose Continue
  • Do not want to copy the objects choose Cancel.

Copying original application files that are not stored



 


without

Original application files that are not stored in a secure area (storage category)



 


Original application files that are stored in a secure area (storage category)

If you

  • Want to copy original application files select the files and give them a new file name. Choose Continue.
  • Do not want to copy the original application files choose Cancel.


Original application files that are stored in a secure area are copied without query.

Making Reservations in Engineering Change Management

Making Reservations in Engineering Change Management

If you

  • Want to copy a change number choose Copy.
  • Do not want to copy the change number choose Cancel.

 

Prerequisites

At least one document version exists.

Features

When you create a new version, the following data can be used to copy from:

  • Data of an existing version with the highest version number

See: Creating a New Version from the Initial Screen

  • Data of the version that is currently being processed

See: Creating a New Version form the Basic Data Screen